BYLAWS OF PACIFIC RACING ASSOCIATION,
ARTICLE I: MEMBERSHIP
Section 1. Any person shall be declared a Member of the corporation upon payment of annual dues. Previous year’s membership shall be valid until the first race of the following season. Anyone under the age of 16 must have permission of the Board to become a Member.
Section 2. Any Member under the age of 18 must have a written parental or custodial consent and a driver consent to enter the pit area.
Section 3. Only Members shall be allowed to vote. There shall be no proxy votes.
Section 4. Non-Members may be allowed to attend meetings at the discretion of the Board.
Section 5. Any Member of the corporation failing to conduct themselves in a sportsmanlike manner, or failing to obey rules or regulations of the corporation shall be dropped from the membership roster of the corporation by a two-thirds (2/3) vote of the voting membership present at a special meeting.
Section 6. Ten percent (10%) of the total membership shall constitute a quorum to conduct business at a General Membership Meeting.
Section 7. It shall be the duty of all Members to be familiar with and to see that all rules, regulations, and bylaws of this corporation are carried out.
ARTICLE II: BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of a President, Vice-President, Secretary, Treasurer, Sergeant-at-arms, and three (3) Directors. The past President shall serve as Sergeant-at-arms. If, for any reason, the past President is not available for this office at the time of election, this office shall be filled by ballot at the annual elections.
Section 2. The Officers, with the exception of the Treasurer, shall be elected by ballot at the annual banquet and will serve for one year or until their successors are elected. The Treasurer shall be appointed by the Board of Directors in the manner as prescribed in Article II, Section 9 and will serve for one (1) year or until their successor is appointed. The Directors shall be elected by ballot at the annual banquet and will serve a three (3) year revolving term or until their successors are elected.
Section 3. The Board of Directors shall exercise the power of the corporation.
Section 4. In the event a Director, who has an unexpired term, runs for and secures a higher office, he shall vacate his office as Director. The Board of Directors shall determine a mechanism to select his successor.
Section 5. The Board of Directors shall have final decision over all issues except those decisions made by the Officials which are allowed to them as specified in the General and Track Rules and in these Bylaws.
Section 6. Four (4) Board Members shall constitute a quorum.
Section 7. Any Officer or Director may be removed by a two-thirds (2/3) vote of the voting Members of the corporation.
Section 8. All Members of the Board of Directors shall have the right to vote at all meetings. With the President voting only in case of a tie.
Section 9. In the event that any Officer or Director shall resign, be incapacitated, or be removed from office, the President of the corporation shall appoint a successor to be confirmed by the Board of Directors. The person appointed shall complete the terms of office vacated by the Officer or Director.
ARTICLE III: DUTIES OF OFFICERS AND DIRECTORS
Section 1. The President shall preside at all meetings of the corporation, and conduct day to day business.
Section 2. The Vice-President of the corporation shall assume the duties of the President in his absence.
Section 3. The Secretary of the corporation shall keep the minutes of the corporation, carry on the correspondence of the corporation, and not less than seven (7) days prior to the annual meeting of the corporation send written notice of such meeting to all voting Members of the corporation. The Secretary shall maintain a roster of all Members of the corporation and of all cars registered with the corporation.
Section 4. The Treasurer must be bonded in the amount of $10,000 which shall be paid by Pacific Racing Association. The Treasurer shall supervise the keeping of the books and accounts of said corporation and shall receive and account for all funds of the corporation.
Section 5. The Sergeant-at-arms is responsible for checking membership cards of those arriving at meetings, denying entrance to unauthorized persons, and removing all unruly persons.
Section 6. All Officers including the Directors should attend all meetings, discuss all affairs of the corporation, and run the corporation with an unbiased attitude.
Section 7. All checks drawn on the account of the corporation shall contain signatures of two (2) of the following Officers: President, Vice-President, Secretary, and Treasurer.
Section 8. All Board Members shall:
A. Recognize that authority rests only with the Board in official meetings.
B. Recognize that he/she has no legal status to act for that Board outside of official meetings.
C. Refuse to make commitments on any matter which should properly come before the Board as a whole.
D. Make decisions only after all available facts bearing on a question have been presented and discussed.
E. Respect the opinion of others and graciously accept the principle of “majority rule” in Board decisions.
ARTICLE IV: COMMITTEES
Section 1. The Board of Directors shall decide what committees are necessary. Committee Members are on a volunteer basis and may be any person associated with the corporation. The progress of each committee shall be reported to the Board of Directors.
Section 2. At least one Board Member shall serve on each committee.
Section 3. An Auditing committee, consisting of three (3) persons plus one (1) Board Member, shall be appointed at the first annual Board meeting. The books shall be audited annually and at such other times the Board of Directors or Auditing committee deems necessary.
ARTICLE V: MEETINGS
Section 1. General Membership meetings shall normally be held once each month during regular racing season and such other times as deemed necessary by the Board of Directors.
Section 2. Special meetings can be called by the President
Section 3. Special meetings can be called upon the written request of one-third (1/3) of the Members of the corporation. The purpose of the meeting shall be stated in the request. Request of such meeting is to be sent by registered mail and contain signatures of Members requesting the meeting.
Section 4. The President must call for a special meeting within three (3) days of receipt of signed request; meeting to be held within fourteen (14) days thereafter. Such call must state the purpose of the meeting.
Section 5. Except in cases of emergency, written notice of the special meetings of the corporation shall be mailed to all voting Members of the corporation not less then seven (7) days prior to such meeting.
Section 6. A Rules meeting shall be held between November 1, and December 31, of each year.
Section 7. The Board of Directors shall meet not less than once each month during their term of office and more often as deemed necessary by the President and Members of the Board.
ARTICLE VI: INFRACTIONS
Section 1. Persons determined to be in violation of rules, regulations, procedures, or bylaws by either Track Officials or Board of Directors shall be subject to a fine, suspension, or both.
Section 2. Notification of intent of action against the person or persons committing any infraction shall be considered to be delivered if the car owner, driver, or a Member of the pit crew is so notified of intended action.
Section 3. Any person accused of breaking rules shall have the opportunity to appear before the Board of Directors to speak in their own defense.
Section 4. Except in those cases where penalties are determined by the General, Safety, or Track Rules, the Board of Directors shall have the right to determine penalties.
Section 5. Track Officials shall have the right to assess fines and/or suspensions for the remainder of that racing program and the next following regular racing program.
Section 6. The Board of Directors may assess additional fines and/or suspensions.
Section 7. A person fined or suspended shall have the right to appeal to the Board of Directors for reinstatement prior to completion of period of suspension. At the time of the hearing the person suspended shall present their views in writing and state their reason for termination of fine and/or suspension. In no way does this Section detract from Article II, Section 5.
Section 8. If an assessed penalty/fine is in error or excessive, such penalty/fine may be reduced only by agreement of the individual assessing the penalty/fine, and a unanimous vote of the Board.
Section 9. The decision of the Board of Directors shall be final and binding on all parties.
ARTICLE VII: AMENDMENTS
Section 1. Fifty percent (50%) of the total membership shall constitute a quorum for purposes of amending the Articles of Incorporation or Bylaws. A two-thirds (2/3) majority vote of the quorum is required to pass an amendment.
ARTICLE VIII: ROBERT’S RULES OF ORDER
Section 1. All meetings shall be conducted in accordance with Robert’s Rules of Order. The rules and/or regulations set forth herein are designed to provide for the orderly conduct of racing events and to establish minimum acceptable requirements for such events. These rules shall govern the conditions of all events, and by participating in these events, all participants agree to comply with these rules. ALL CLASS RULES WILL BE LOCKED FOR THE DURATION OF THE RACING SEASON. NO EXPRESS OR IMPLIED WARRANTY OF SAFETY SHALL RESULT FROM PUBLICATION OF, OR COMPLIANCE WITH THESE RULES AND/OR REGULATIONS. They are intended as a guide for conduct of the sport and in no way a guarantee against injury or death to a participant, spectator or Official. The Race Director shall be empowered to impose any further restrictions that in his/her opinion does not alter the minimum acceptable requirements. NO EXPRESS OR IMPLIED WARRANTY OF SAFETY SHALL RESULT THEREFROM. Any interpretation of these rules is left to the discretion of the Officials. THEIR DECISION IS FINAL.